How We Backup Video Footage and Project Files
In this blog, we give an overview on how we backup our video footage and project files. While this is our current system, it may change in the future as we discover even better workflows.
Before starting, let’s clarify redundancy vs backup. Redundancy is storing the same data in multiple places. It allows you to continue work immediately if one of the storage devices fails. Backup is having data in a separate place, so that in case of data loss you’ll be able to restore your files. Here is an article that goes more in depth on this topic.
The first step to keeping our data safe starts during recording. Our cameras include 2 SD card slots that allow us to record the video simultaneously to 2 separate cards. This protects us in the unlikely case that one of the cards fails.
We don’t delete the SD cards until the project is completely finished. This helps avoid human error if something wasn’t imported correctly. Because the card hasn’t been formatted for a new project, we can always go back to it.
After the footage is recorded, we import it onto our NAS. NAS stands for “network attached storage” and is a large array of hard drives that can be accessed by anyone with permission connected to our network. It is configured in RAID 5, which means if any one of the drives fails it can be replaced without loss of data and we can continue working as normal. This is an example of redundancy.
The footage on the NAS is also synced with Google Drive. This isn't a backup, because any changes made will affect the file in both locations. However, it’s useful for accessing files remotely and sending raw footage to clients. We currently have a subscription plan that allows for unlimited Google Drive storage. Google does frequently change their subscription options, so unlimited storage may not be an option in the future. If that ever becomes the case, our plan is to only sync our current project files.
Finally is the true backup. Our NAS is backed up daily to an offsite location. Backup is more secure than syncing because if something gets corrupted, the backed up files won’t be affected. The backup also includes versioning, so we can access older versions of previous files in case something that shouldn’t have been deleted or changed needs to be recovered.
We’re Spoken Frame Media -
A story-driven video production company serving the greater Madison, Wisconsin area. Focusing on company overviews, client and employee testimonials, and careers page videos, we’re experts in helping you communicate your message to the right audience.
With our specialized production teams, we’ll bring your project to life using premium equipment, professional expertise, and a stress-free production environment so you’re sure to make the best first impression.
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